Part I - Program objectives, eligibility criteria and funding conditions

6. Accountability

Funding for an approved project will take the form of a contribution, administered through a contribution agreement (see Part III - Definitions) between the Department of Canadian Heritage and the recipient, which stipulates accountability requirements that the recipient must meet through the completion of the project. These requirements ensure effective monitoring and management of projects to produce maximum results based on pre-stated goals, as well as the best use of public funds.

6.1 CONTRIBUTION AGREEMENT

The contribution agreement describes the activities, budget, funding sources, reporting requirements, and expected outcomes of the approved project, and the general terms and conditions.

The contribution agreement is a legal document and the recipient is advised to read the contribution agreement carefully to ensure he is aware of the terms of the agreement.

6.2 METHODS OF PAYMENT

There are two possible methods of payment under the terms of the contribution agreement: advance payment and re-imbursement of expenses.

The CMF reserves the right to determine the method of payment for any approved project.

6.2.1 ADVANCE PAYMENTS

Advance payments are made prior to the undertaking of activities planned for a specific period of time as described in the contribution agreement.

6.2.2 REIMBURSEMENT OF EXPENSES

Reimbursements are made for eligible project expenses incurred, as outlined in the contribution agreement, upon receipt and acceptance of timely and appropriate reports.

6.3 REPORTING REQUIREMENTS

When outlined in the contribution agreement, the recipient must submit activity and financial reports to receive a payment. Upon completion of the project, the recipient is required to submit a final financial report detailing how the funds were used, a final activity report, as well as copy of the material produced as a result of the project.

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