Section 6 – Approved Applications

6.0 Approved application

If your application is approved you will receive a letter confirming your eligibility including the amount of funding you will receive. You will also receive full details on the conditions of your funding, and you may be asked to sign an agreement requiring you to fulfill the conditions.

6.1 How funding amounts are determined

In the Aid to Publishers component, the amount of funding that a publisher might be entitled to receive is determined by a formula. The formula divides the total budget among all eligible periodicals based on each periodical's share of the total number of eligible copies circulated during a reference year. For example, a publisher responsible for 2% of the total number of copies circulated by all the eligible publishers in the year would receive 2% of the component's budget. Funding amounts, however, are also adjusted according to the circulation volume, circulation method, type of periodical and audience.

6.2 Copies counted in the formula

The Aid to Publishers formula is based on the total eligible copies circulated for a periodical during its reference year.

  • For paid magazines and non-daily newspapers, only copies sold through subscriptions, and/or single–copy/newsstand sales are eligible to be counted in the formula. Sponsored copies are not counted in the formula, even though they are considered toward the eligibility criteria.
  • For verified request magazines, only copies circulated using verified request circulation in the form of verified personal direct requests from recipients are eligible to be counted in the formula.

6.3 Maximum amounts

Except for farm periodicals, the maximum annual amount that can be received by any periodical is $1.5 million.

The total government support from all Canadian federal, provincial, territorial and municipal sources is limited to 75% of any publisher’s total expenditures for creation, production, marketing and distribution of magazines and non-daily newspapers.

6.4 Types of funding

The CPF provides funding to publishers as either a grant or a contribution, depending on the program’s assessment of the level of risk.

6.5 Frequency of payments

Depending on the type and amount of funding recipients may receive, the funding amount will be issued either as one payment or in instalments.

6.6 How funding can be spent

Recipients must spend funding from the Aid to Publishers to support the operations of the periodicals being funded. Recipients with more than one eligible periodical will be informed of the amounts to be allocated to each one. Funds may not be spent to support ineligible periodicals.

6.7 Eligible activities

Publishers must spend funding on any of the following activities related to an eligible periodical:

  • Creation (writing, editing, photography, illustration and design)
  • Production (pre-press and printing)
  • Marketing
  • Distribution
  • Web site development and enhancement
  • Digital periodical associated with an eligible periodical

Note
Recipients may be required to submit a report on the use of funds for 2011-2012 at a later date.

6.8 Timing of spending

Funding must be spent between April 1, 2011 and March 31, 2012. You may be required to return any part of the funding not spent by the end of that period.

6.9 Changes to a publishing firm or a periodical

To ensure any funding considered, recommended, or provided is consistent with the eligibility criteria, requirements and objective of the program, applicants and recipients must immediately inform the CPF if one or more of the following changes occurs:

  • Name of publishing firm;
  • Title of periodical;
  • Periodical ceases to exist;
  • Change of ownership
    To maintain eligibility during the term of a grant or contribution should a publishing firm or a periodical be sold, merged or by any other means transferred, resulting in a change of control of the specific publishing firm or specific periodical, the Department must be advised before the transaction is finalized to determine whether the publishing firm under new ownership and the periodical remain eligible under the program. The current owner will have to send a copy of the sales contract to the Department. The new owner must submit proof that they are Canadian-owned and-controlled.

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